How to Change Invoice Numbers in quickbooks Online?

March 27, 2024

Every business has to follow some set of rules to run it in the most efficient way. This rule can be small or large, but they always have to be followed. Invoice is the most important element of the business which has to be handled in a proper way. The invoice number is the most important part of the invoice as it lets the customers know when was the product purchased. This blog talks about the different aspects of invoice numbers in quickbooks and how to change invoice numbers in quickbooks Online.

In this article we learn about the following Topics:

  • What is the invoice number in quickbooks online?
  • How to Find the invoice number in quickbooks Online?
  • Why should I change the invoice number in quickbooks online?
  • How to change invoice numbers in quickbooks online?

What is the invoice number in quickbooks online?

An invoice number is a code that is used to keep track of invoices. The invoice number is a unique, sequential ID tag that is used to identify a specific invoice among an entire subset of business invoices. It is a sequential number that is used to keep track of all the invoices you have.

The number is important because it helps you keep track of all the invoices you have. It also makes it easier to keep track of how much money you have made and how much you owe.

How to Find the invoice number in quickbooks Online?

If you use quickbooks online, then you know that it’s difficult to find the invoice number when you want to print out or fax an invoice. You have to go through a few steps before you can find the invoice number. 

  • First, you have to log into your account on the Intuit website. 
  • Then, you need to click on the drop-down list that says “My Company” and it’s right above the set of eight social media icons. 
  • Once you click on the drop-down list, you have to click on “Company Settings” and click on “Preferences” from the list of options. 
  • You then have the option of printing or faxing your invoices from there.

Why should I change the invoice number in quickbooks online?

It’s important to change your invoice numbers regularly in quickbooks Online. By doing this, you’ll be able to distinguish between invoices and it will help you keep track of your invoices. If you don’t change your invoice numbers regularly, you might not be able to keep track of the invoices you’ve sent to your customers. This could cause you to send duplicate invoices. This can be a hassle for your customers and for you.

By changing your invoice numbers regularly, it makes it easier for your customers to identify and pay their invoices, which reduces the chance of them paying multiple invoices. When using this method, you don’t have to spend a lot of time finding and sending the right invoice to your customers every time.

How to change invoice numbers in quickbooks online?

There may be reasons why you’d need to change your invoice numbers in quickbooks online. quickbooks online have made it easier and faster for you to create and send invoices. However, if you’re having trouble with the invoice numbers, you may need to change them to something that’s easier to remember. If you’re a quickbooks online user, here’s how you can change your invoice numbers.

  • Navigate to Tools at the top of the page and then open Online Account Settings. 
  • Select Preferences and then Online Invoices. Here, you can enter your invoice number format and any terms you wish to appear on invoices. 
  • Select Apply and then OK to acknowledge your settings. 
  • To update your invoice numbers, go to Transactions and select Invoices. 
  • Select the Invoices tab and then Update Invoice Numbers. 
  • And Select Update All. 
  • Select Confirm. You can also change the terms that appear on your invoices by going back to Preferences and Online Invoices. 
  • Select Edit Terms and then Apply. Select OK to acknowledge your changes.

To change the invoice number of one invoice:

  • Click on the gear icon located in the top right of this page.
  • Then Click on Account and Settings.
  • Click on Sales or Invoices, then click on the Invoices tab.
  • Select the invoice in question.
  • Go to the Invoice no. field and change the invoice number.
  • Click on Save and Close or Save and Send.


To change the company name quickly in quickbooks online, you can use a cloud accounting provider that is integrated with quickbooks online and is highly efficient in providing the cloud accounting services like accounting software for small businesses. This provider has been exclusively designed to help businesses like yours and allows you to manage.

If you still face any issue while changing the invoice number in quickbooks Online you can call our quickbooks ProAdvisor they will guide you with step-by-step instructions to do so.


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